PressureWashingBossPro Blog — Pressure Washing Software

Monthly Statements for Commercial Pressure Washing Accounts

Picture a restaurant group with five locations, each with a drive-thru and a dumpster pad washed every month. Bill per visit and their accounts payable person gets ten invoices a month from you, each one needing to be matched, approved and paid. That is how a vendor ends up at the bottom of the pile.

Why Commercial Billing Is Different

Residential billing, covered in Invoicing and Card on File: Getting Paid for Every Wash, is built around one job, one invoice, one card charge. That suits a homeowner. It does not suit a business that buys the same service at many addresses on a schedule.

Commercial customers usually want one bill a month that shows everything you did, in a form their office can check quickly and pay in one go.

How Monthly Account Billing Works

In PressureWashingBossPro, a client can be set to Monthly billing. Instead of an invoice per visit, the client gets one statement each month covering every location you serviced. Each line is labeled with the address, so the customer can see exactly which property got which service.

For example, a monthly statement for a restaurant group might read like this:

• Drive-thru wash — 1420 Main St
• Dumpster pad — 1420 Main St
• Drive-thru wash — 88 Commerce Blvd
• Dumpster pad — 88 Commerce Blvd
• Storefront and walk — 302 Oak Ave

One document, one payment, every location accounted for.

Who Should Be on Monthly Billing

Good candidates for monthly statements include:

• Shopping centers. Sidewalks, storefronts and dumpster areas across several tenants, paid by the property owner or manager.
• Restaurant groups. Drive-thrus, dumpster pads and patios at multiple locations.
• HOAs. Common area sidewalks, entry monuments, pool decks and clubhouse exteriors.
• Property managers. Several buildings or complexes under one management company.
• Fleet customers. Regular truck or van washes at one or more yards.

A single-location business that prefers paying per visit by card can stay on regular invoicing. It is a per-client choice.

Setting Up a Commercial Account

The setup is mostly about getting the client structure right:

• One client, many addresses. Add the restaurant group once as a client and each location as an address under it.
• Job details per address. Each location has its own surfaces, square feet, method and access notes, like where the hose bib is behind the building.
• Recurring plans per address. Monthly (30 days) for drive-thrus, quarterly (90 days) for HOA areas, whatever each contract says.
• Billing set to Monthly. So every completed visit rolls onto that month's statement.

Once that is in place, visits come due on the Waiting List, get routed onto the commercial rig, get completed in the crew app, and land on the statement. Nobody has to collect visits at the end of the month.

Pricing Commercial Work for Monthly Billing

Monthly statements work best when each recurring service has a clear, fixed price per visit. A $95 storefront monthly, a drive-thru wash and a dumpster pad each become a line on your service list with their own price. Every completed visit adds a line to the statement at that price.

Extra work still fits. If a manager asks for gum removal on the front walk one month, the office adds it as a line on that location's visit, and it shows up on the statement labeled with the address. The customer approves extras once and sees them clearly on one document, rather than receiving a surprise invoice on its own.

It also helps to agree up front how weather and skipped visits are handled. If a visit is skipped for rain and done a few days later, it still lands on the same month's statement once it is completed.

Proof of Work for Commercial Customers

Commercial customers sometimes want to know the work was actually done, especially when the visit happens before they open. Before-and-after photos taken in the crew app are saved with each job. When a manager asks whether the dumpster pad at the Commerce Blvd location was washed this month, the answer is on the job with the date and the photos.

That kind of record helps when the contract comes up for renewal, too. You can show a full year of visits at every location.

Keeping Commercial Accounts Happy

Monthly statements are part of a bigger picture. Commercial customers stay with vendors who show up on schedule, do the work without being chased, and send clean paperwork. The Waiting List keeps the schedule, the crew app records the work, and the statement keeps the paperwork simple.

For setting up a residential and a commercial route side by side, see Residential and Commercial Work in One Pressure Washing Software. To see how monthly billing fits into the full system, visit the PressureWashingBossPro pressure washing software page.